- 1). Register with a website that offers scheduling services. Websites such as WhenToWork.com and WorkSchedule.net are popular websites that allow company managers to create schedules online. Consider how much these services cost and how they fit in your company's budget. Pricing depends on the number of employees being scheduled. Manually doing schedules may cost a company more than paying for Web services that make business operations more efficient.
- 2). Get information from employees. Creating a schedule for employees depends on your company's policies and the needs of each employee position. Determine the position for each employee and how many hours an employee has to work each week. Take into consideration requested days off as well as vacation days.
- 3). Assign each employee to a time slot in the scheduler. Work with employees to know what their preferences are, but also delegate hours evenly. If certain employees can only work a certain day or amount of hours, some applications allow you to automatically fill slots with the same employees to make it faster for you to create a schedule each time.
- 4). Create a list of employees who are not working for each day so they can be added to a list of backups. When a person calls in sick, you need to find a replacement. When you create a list of possible employees to call upon, it saves you from having to scramble and go through the whole employee list.
- 5). Print the schedule in a format that suits your company. For example, monthly schedules work for flight attendants, while a daily format works best for retail stores. Send the schedule to each of your employees and also post it in a common room at your office.
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